Job Description

Job Requisition ID: 47338 - IPR# 25-00197
Closing Date: 06/05/2025
​Agency:  Department of Transportation
Class Title: TECHNICAL MANAGER III - PW413 
Salary: Anticipated Starting Salary $5,055 Monthly; Full Range $5,055 - $8,800 Monthly
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: NR916 Pro-Tech Teamsters

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

This position is accountable for assisting the Payroll Supervisor in analytical/administrative functions relating to the accurate submission of department payrolls. This position processes all salaried and hourly turnaround forms in the preparation of payroll and verifying all pay adjustments for compliance with personnel policies and union agreements. This position also responds to inquiries from department payroll representatives and analyzes payroll working file submissions for accuracy.  

Essential Functions

• Assists district and central office staff regarding payroll adjustments in the accurate and timely submission of department payrolls.
• Processes payroll turnarounds via entry to the Integrated Payroll Management system and reviews and reconciles any adjustment with corresponding Personnel Action Form (PAF). Reviews pay adjustments for compliance with personnel policies.
• Analyzes payroll documentation, detects errors, and resolves discrepancies in a timely and accurate manner.
• Ensures comprehensive and accurate payroll records are maintained and applicable policies and union contracts are adhered to.
• Assists with special projects involving complex calculations.
• Develops processes to improve existing payroll practices.
• Develops tools to enhance the accuracy and efficiency of payroll functions.
• Performs duties in compliance with departmental safety rules. Performs all duties in a manner conducive to the fair and equitable treatment of all employees.
• Performs other duties as assigned.

Minimum Qualifications

• Completion of a bachelor's degree majoring in business administration, accounting or mathematics. OR completion of two years of college PLUS two years of experience with payroll processing, analyzing financial data, administering policy or a combination thereof; OR six years of. experience with payroll processing, analyzing financial data, administering policy or a combination thereof.
  
   

Preferred Qualifications

• Strong analytical skills.
• Experience using various computer systems, including Microsoft office software.
• Effective oral and written communication skills.
• Ability to organize and handle multiple functions in a fast-paced environment within given time constraints.
• Versed in standard payroll and accounting concepts, practices, and procedures.
• Ability to maintain professional and harmonious relationships with employees, agency officials, and the public.
• Detail oriented.
• Ability to work independently with minimal supervision.

Conditions of Employment

• The Conditions of Employment listed here are incorporated and related to any of the job duties as listed in the job description.
• Successful completion of a background screening.

About the Agency

The Illinois Department of Transportation is seeking to hire a Payroll Administrator.

The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity, and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois.

Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs. 

The department offers extensive training and career advancement opportunities.  Employees also receive a robust benefit package including:

• Monday-Friday work schedule
• Flexible work schedules in several program areas (flexible time, hybrid scheduling)
• Health, Life, Vision, and Dental Insurance
• Pension Plan
• (12) Weeks paid Maternity/Paternity Leave
• Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
• Employees earn (12) paid Sick Days annually
• New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually
• Employees earn (3) paid Personal Days annually
• (13-14) paid holidays annually (based on start date)
• Tuition Reimbursement
• Employee Assistance Program and/or mental health resources

We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.

Work Hours: 8:00 am - 4:30 pm Monday-Friday

Work Location: 2300 S Dirksen Pkwy Springfield, IL 62764-0001

Office: Office of Finance and Administration/Bureau of Budget and Fiscal Management

Agency Contact: DOT.CONTACTHR@ILLINOIS.GOV

Posting Group: Transportation; Employee Services; Fiscal, Finance & Procurement; Office & Administrative Support

• NOTICE : Please note that this position is one of many IDOT positions that has been identified as one that is properly a Personnel Code-covered role. This change does not affect the union status, listed duties, job responsibilities, or working title of Payroll Administrator, but does provide the position with additional job protections not previously available. This position will change from the Technical Manager III classification to Transportation Human Resources Associate, Opt. 2 in the near future as part of the completion of this ongoing administrative alignment project.

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the  Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the  Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

Seasonal and temporary workers should use a personal e-mail address when applying for jobs.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

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