Job Description

Requisition #: 19970
Functional Area: Administrative Support
Employment Type: Full-Time
Work Options: In Office / Partial Remote from Neenah/Appleton/Oshkosh area #LI-Hybrid
Work Hours: Standard, at least 3 days on site at Vinland

Position Summary

J. J. Keller is looking for an  Administrative Assistant to join our Technology Solutions team! As the Administrative Assistant you will be responsible for completing a variety of duties, including ordering office supplies, submitting facility requests, managing department vendors, creating purchase orders and compiling various reports. 

This position will work onsite at our Neenah, WI headquarters and has the flexibility to work at home 2 days/week! 

About our Neenah Corporate Office

There's a lot to love about our home office in Neenah, Wisconsin, including:

• Jean-friendly environment, every day of the week!
• Café that offers breakfast, lunch and multiple a la carte items
• FREE access to our onsite Fitness Center, Yoga Studio and a fully paid online Fitness Subscription
• FREE access to our J. J. Keller Wellness Center, with access to some prescriptions at no cost 
• Near 1-mile-long walking trail that wraps around the campus 
• Multiple collaboration stations 

Job Responsibilities

• Prepares a variety of documents such as correspondence, forms, presentations, reports, and spreadsheets. Reviews for quality and makes adjustments as appropriate.
• Serves as the main point of contact for the department. Provides procedural guidance and disseminates information inter- and intra-departmentally as directed.
• Completes special assignments for department which may require collecting, organizing, and analyzing data and producing reports.
• Schedules meetings, notifies attendees, and makes necessary arrangements.
• Coordinates travel arrangements.
• Performs general office support functions such as ordering office supplies, copying and collating documents, distributing mail, answering phones, filing, and maintaining conference rooms.
• May assist with preparation and analysis of budget and expense reports.
• May be the assigned forms, documentation, and/or records contact for the department.
• May represent the department at meetings or in project groups.
• Maintains confidentiality of information related to clients/customers, vendors, and associates. Ensures documents and information are properly secured at all times.
• Performs other duties as assigned. Most Administrative Assistant positions have department-specific responsibilities that are unique to the area.

Qualifications

Education:

• High School Graduate or General Education Degree (GED) Required

Experience:

• Minimum of 7 years of combined administrative experience and relevant education.

Computer Skills:

• Proficient with intermediate features of Word, Excel, PowerPoint, and Outlook.

Other Requirements:

• Strong organizational skills.
• Interpersonal skills.
• Ability to work with sensitive information in a confidential manner.
• Advanced writing skills, focusing on content and readability, in addition to the basics. Able to compose original correspondence and meeting minutes.
• Intermediate math skills. Able to compile and analyze data.
• Ability to multi-task and balance multiple/changing priorities.
• Professionalism.
• Customer service orientation.

Benefits and Perks

• Medical / Dental / Vision Insurance
• Annual Reviews, Merit Increases + Quarterly Bonus Program
• 401(k) with Employer Match + Annual Profit Sharing
• 17 PTO Days + 8 Paid Company Holidays + 1 Paid Floating Holiday
• Work/Life Balance & Flex Time
• Strong company culture that fosters internal growth and development

Physical Requirements

Work is performed primarily in a standard office environment and involves operation of personal computer equipment for extended periods of time. Occasional travel to offsite offices, customer sites and/or industry and training events may also be required, depending on assignment.

We Protect People & The Businesses They Run™

Every associate at J. J. Keller makes a difference by creating safer, more respectful workplaces. Whether serving our customers directly with expertise in safety and regulatory compliance or supporting the business with specialized skills, together we contribute to better workplaces for people across North America.

J. J. Keller History: November 1, 2023, marked 70 years of business for J. J. Keller & Associates, Inc. Click HERE to take a tour through three generations of this family-owned business – from our founding as a one -man consulting firm through decades of delivering on our purpose of protecting people and the businesses they run.

J. J. Keller Career Stories : Click HERE to hear from our associates about what they have to say about life as an associate at J. J. Keller.

J. J. Keller Earns 8th Great Place to Work Certification™: Click HERE to find out what makes J. J. Keller great.

J. J. Keller Certified as a Top 100 Most Loved Workplace® in America: Click HERE to find out why our associates LOVE working at J. J. Keller.

2024 Top Company for Women to Work for in Transportation: Click HERE to learn more about this prestigious recognition.

If you experience system-related issues or need assistance with the online application, please call (920) 720-7700.

Professional Referral Program: Not the right role for you, but know someone who could be a great fit? Click HERE to refer them to us through our Professional Referral Program   and you will earn a  cash payment  if your referral is hired.

J. J. Keller & Associates, Inc. is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

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